Mission Statement

To act as a progressive administrator of municipal clerical duties and legal records entrusted to the Office of the City Secretary, in order to enhance delivery of superior customer service to our citizens.

Values

The Office of the City Secretary believes in being responsive to our citizens with professional knowledge, enthusiasm and timely service.

Department Functions

• Administers municipal elections according to established election schedules in accordance with all laws, regulations and standards.
• Responsible for maintaining City’s records management and retention program.
• Responsible for the preparation of the agenda and compilation and organization of information and materials necessary for the Council and other administrative meetings, ensuring delivery of Council Packets.
• Signs all resolutions, ordinances, and other official documents, as required by the City Charter.
• Prepares reports, memoranda, correspondence, ordinances, proclamations, and other written materials as needed.
• Continuously monitor and evaluate the quality, responsiveness, efficiency and effectiveness of city records and city election program.
• Works with all City boards and commissions, organizes and posts all meetings and records and prepares minutes of these meetings.
• Prepares, posts, and advertises notices of official meetings as required by established law.
• Attends all City Council and other administrative meetings as needed, providing clerical support transcribing the official minutes of Council meetings.
• Establishes and maintains open communications with the City Council, City Manager, Department Heads, other City personnel, and citizens.